Draft email in Outlook/Gmail: how to do it with AI
Last checked 2026-10-15
BeginnerFully by bot 📅 Personal productivity
Write and summarize email inside your mail app.
1. Bot automation level
Fully by bot Low-risk drafting/creative task; a quick read is enough.
2. Before you hand it to the bot
- Gather inputs: the text, file or details the bot needs.
- Access: make sure you can use the chosen bot/plan (see limits below).
- Context: tell the bot audience, purpose, constraints and examples of good output.
- Privacy check: remove personal, confidential or regulated data unless your plan/workspace is approved for it.
- Success criteria: write down what 'done' looks like (length, format, tests passing, fields filled).
3. Copy-paste prompts
Main prompt
Summarize this thread and draft a reply proposing Thursday.
Beginner-friendly
Summarize this thread and draft a reply proposing Thursday. I'm new to this: explain each step in plain words and ask me for anything you need before starting.
Check-your-work
Summarize this thread and draft a reply proposing Thursday. When you finish, list any assumptions you made, anything you're unsure about, and what I should double-check before using the result.
Free tiers that can handle this (verified): Google Gemini. Others: check plan.
4. Step-by-step
- Open any bot from the list below.
- Paste the prompt below, filling in your details.
- Read the answer; ask for changes (shorter, different tone, more examples).
- Check it against your success criteria and fix anything off.
- Copy the result into where it's needed.
5. Which bots and plans can do it
| Tool | What's different here | Plan limits | Source |
|---|---|---|---|
| Microsoft Copilot | — | Copilot in Word/Excel/PowerPoint/Outlook needs an eligible Microsoft 365 plan. | www.microsoft.com/en-us/microsoft-copilot/for-individuals/features |
| Google Gemini | — | Free tier includes Deep Research, Canvas, Gems; video generation needs AI Plus or higher. | gemini.google/overview/deep-research/ |
Free or paid?
- Microsoft Copilot: Free: not verified, so check the official site. Paid: the lowest price we could verify on the official pricing page is $23.5/month (other plans may exist). For this task, check the plan.
- Google Gemini: Free plan: yes. Flash-Lite model, image generation, Deep Research, Live, Canvas, Gems. Video needs AI Plus or higher. Paid: the lowest price we could verify on the official pricing page is $99.99/month (other plans may exist). Its free tier can handle this task.
6. Risks and what to double-check
- Read the output carefully; AI can be confidently wrong.
- AI can hallucinate facts — verify anything that matters.
- Don't share secrets or other people's personal data.
Professions that use this
Real estate agent · Executive assistant